Minutes from last meeting

Sidekicks Meeting 3/13/2009, Persingers Present: Misty Hobbs, Bonnie Persinger (BP), Jocelyn Phillips, and Kristen Jacobson (KJ) Meeting called to order at 6:46 pm Minutes read and approved by all Old Business: Tack Swap Bonnie had a 10ft, white banner made for the Tack Swap. We’ll have new dates to apply with adhesive. The 10ft banner was actually cheaper than the 8 ft banner ($244 vs $180). Sidekicks also has a new email account which will be monitored between Bonnie and Jocelyn. Advertising plan schedule for Tack Swap: Canyon News on 26th and 2nd Craigs List soon Thrifty Nickel Thursday 19th Amarillo Globe 28, 29, 5th, 2nd Hereford 28 and 29th Bonnie will email everyone the updated electronic file for the Tack Swap for distribution Hunter Seat Show Casey still needs paid, he’s not concerned at this point We have $2358 in account Deposited $364 from concession Expense $ 254 Profit $278, potatoes more expensive than normally? For 2009-10 Season, the coupon system needs to be resurrected for our accounting purposes and to keep Amanda’s Equestrian Team cost down. Perhaps explore catering with different vendors for future home shows in lieu of potatoes and chili? New Business: Semi Finals Youngblood’s catering Semi-Finals. Coming around 11 to start set up and serving. Mexican 1st Day and BBQ the 2nd day. Planning for 200 people. Our cost is 6.95/plate plus a 1.05/plate set up fee for a total of $8/plate our cost, we’ll charge $9 and profit $1/person. WE NEED Lots of BAKED GOODIES, we had good stuff for the Hunter show, however, it was so good that it was gone very quickly. Sidekicks will be responsible for serving drinks, baked goodies, and breakfast, which Persinger’s have volunteered to make 50 burritos each day. KJ to order 50 from United for Saturday and will play by ear for Sunday. Ayne is bringing rice crispy treats and cup cakes so far for baked goodies. Jocelyn is bringing tickets to sell for fabulous framed, matted photos for a drawing…$1/ea or $6/5. Any other items to donate by folks would be much appreciated. Also calling some photographer friends for photos Sat/Sun. We’ll set up a smaller photo area by wash rack with IHSA banner, and some greenery, be sure wall is clean and concrete is clean. We’re not doing an elaborate set up this time because KJ is the only one who doesn’t have a hurt eye, hand, or wristJ Also, Misty said curtains last year got really dirty and are very cumbersome to move around, in addition to mats. Trent is checking on some indoor/outdoor carpet at work to lay over concrete. Work Schedule: Friday set up BP/KJ/AL team girls to help with ice and tables KJ coming after work with Bandit Friday Saturday KJ early am-1, has to warm up Bandit for reining, Jocelyn all day, Ayne coming from 11am onward, brining a horse as well, Misty most of day pending condition of her noggin. Sunday KJ am-1, Jocelyn all day, Ayne 11am onward. Misty most of day again :) Someone remember to bring a calculator for lunchtime so “checkout” runs smoothly :) Amanda will have separate colored coupons for helpers vs team members for breakfast/lunch. Someone will need to pick up burritos from United Saturday if needed. Misty to shop for drinks, sugar, diet drinks with Bonnie and coordinate further list Meeting adjourned @7:30 pm